Today, we’ve compiled a guide on the format for formal letters commonly used in the writing section of the IB Chinese B exam, specifically for professional texts. This format typically adheres to certain structural and formatting standards to ensure clear communication and professionalism. Below is a standard format example suitable for business, academic, or official correspondence:
[Letterhead of the company/institution/individual, typically including the company name, address, phone number, and email, positioned at the top center or slightly to the right]
[Date]
[Recipient’s Name]
[Recipient’s Title (if applicable)]
[Company/Institution Name]
[Address]
[City, Postal Code]
[Country]
Dear [Recipient’s Name or Title]:
[Start the body of the letter, leaving one line space]
First of all, allow me to extend my sincere greetings on behalf of [Your Company/Institution/Yourself] regarding [briefly state the purpose of the letter].
[Body content should be clearly divided into paragraphs, maintaining strong logical flow, and elaborating on your request, suggestions, thanks, or any other information you need to convey. Each paragraph should focus on a single theme to avoid lengthy or off-topic discussions. Use polite and formal language to ensure accuracy and professionalism.]
[If there are any attachments, mention them here, such as: “Attached please find the relevant documents/report/draft contract for your review.”]
We look forward to your positive response and believe that through our joint efforts, we can [briefly outline the expected outcome or collaborative vision]. Please feel free to contact me at [your phone number/email] for further discussion or to arrange a meeting.
Thank you once again for your attention and support regarding [specific matter]. We look forward to establishing a long-lasting and productive partnership with you.
Sincerely,
[Your Full Name]
[Your Title]
[Company/Institution Name]
[Phone Number]
[Email Address]
[Date] (optional; if already noted at the beginning, this can be omitted)
[If a handwritten signature space is required, leave a blank line above the printed signature; for emails, simply add your contact information below the signature.]
Please note that some elements of formal letters may vary depending on specific circumstances (such as cultural context, industry practices, or company policies). However, the format outlined above provides a clear, professional, and appropriate framework applicable to most formal communication scenarios.
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